Job Description
Part-Time Billing & Bookkeeping Associate
Moving & Storage Company in Brockport, NY
$23–$24/hour | Part-Time | In-Office
Our client is a long-standing, locally owned moving and storage company serving Western New York for decades. We’re currently seeking a part-time Billing & Bookkeeping Associate to join this small, close-knit office as a beloved 40-year employee transitions toward retirement.
This role is ideal for someone looking for steady, meaningful part-time work ; whether that’s a parent balancing school schedules, a recently retired professional who enjoys staying busy, or someone who simply prefers a predictable, flexible routine.
Why This Role Is Special - You’ll be stepping into a position built and refined over 40 years
- Training is thoughtful, thorough, and unrushed
- The office culture is old-school, respectful, and relationship-driven
- Leadership values reliability, consistency, and flexibility
- Schedules can be adjusted to fit your life once training is complete
Schedule & Flexibility - Training period:
- Approximately 2 months
- Ideally Tuesdays & Thursdays , about 16 hours/week
- Typical training hours are 8:00am–4:00pm , but flexibility is available
- Additional training days can be added if helpful
- After training:
- 20–30 hours per week
- Typically 3 days per week - very flexible on what days and hours those need to be!
- Must be worked during normal business hours
- This is an in-office role in Brockport (remote work is not part of the role)
What You’ll Be Doing This position focuses on
commercial billing and bookkeeping (not household moves).
Key Responsibilities Include: - Commercial billing for universities, school districts, and government clients
- Creating invoices, tracking purchase orders (POs), and following payment workflows
- Much of the work is repetitive and process-driven , which many people find satisfying and calming.
- Managing and updating multiple Excel spreadsheets (tracking revenue, jobs, and POs)
- Entering and processing accounts payable through the company’s in-house system
- Coordinating approved payments through the bank
- Collecting weekly field time sheets and sending them to payroll (payroll itself is handled remotely by the retiring employee)
- Supporting prevailing wage job tracking (knowledge helpful but not required—training provided)
- Working within an industry-specific moving & storage software system
Who You’ll Work With - A very small office (you’ll have your own cubicle)
- An operations manager who’s been with the company a long time and truly cares about the business and people
- A billing colleague who handles household moves
- Sales staff who are in and out throughout the day
This is a traditional, no-frills environment;
yes, they still use typewriters occasionally and mail checks . It’s dependable, familiar, and refreshingly straightforward.
What We’re Looking For - Strong Excel skills and comfort working with spreadsheets
- Previous bookkeeping, billing, or accounting support experience
- Detail-oriented and organized
- Comfortable working independently and staying on top of tracking and follow-ups
- Reliable, steady, and respectful
- Someone who appreciates an old-school office culture and long-term stability
Compensation & Benefits - $23–$24/hour (max range)
- Health insurance available through Excellus (high deductible plan), 401(k) with 4% match after one year. Paid vacation
The Bottom Line This is a role for someone who values:
- Consistency over chaos
- Flexibility without pressure
- Being trusted to “come in and get the job done”
- Working with people who have stayed for decades because they’re treated well
If that sounds like you (or someone you know) we’d love to start the conversation.
Job Tags
16 hours, Work at office, Flexible hours, 3 days per week,